Administrative Assistant II

About the role

This intermediate‑level Administrative Assistant provides comprehensive office support to an intermediate‑sized work group, ensuring confidentiality and smooth departmental operations. The role collaborates closely with teammates and may directly support a manager or director, handling a variety of administrative tasks.

Key responsibilities

• Schedule meetings, prepare agendas, record minutes, and coordinate travel arrangements.
• Answer phones, manage electronic data entry, sort and distribute mail, and handle front‑desk duties.
• Draft, proofread, and manage confidential documents, official records, external letters, and government filings.
• Assist with light manual tasks such as delivering supplies, setting up refreshments, and arranging displays.
• Communicate with international staff to facilitate information processing and ensure compliance.
• Support creation, tracking, and reporting for departmental programs and manage basic logistical services.

Required profile

• Bachelor's degree in Business Administration, Office Management, Public Administration or related field (or equivalent experience).
• Minimum two years of relevant administrative, front‑desk, or customer‑service experience.
• Excellent verbal and written communication, strong interpersonal abilities, and high attention to detail.
• Ability to maintain confidentiality, exercise sound judgment, and work both independently and within a team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams