Administrative Specialist – Purchasing

About the role

The Administrative Specialist – Purchasing will coordinate all administrative operations related to the procurement of office, welfare and operational items. This role ensures that Twyford International Uganda has the necessary supplies to run smoothly while maintaining cost‑effectiveness and compliance with company policies.

Key responsibilities

• Receive and review approved purchase requests for office supplies, stationery, cleaning materials, staff welfare items, uniforms, PPE and other administrative needs.
• Source suppliers, obtain quotations, compare prices and negotiate terms where required.
• Maintain an up‑to‑date database of reliable local suppliers and monitor their performance.
• Track inventory levels, conduct regular stock checks and ensure proper storage and issuance of supplies.
• Coordinate with internal departments to understand and fulfil their administrative requirements.
• Prepare and maintain accurate records of purchase orders, delivery notes, invoices and related documentation.
• Produce regular reports on administrative purchases, expenditures and pending requests.
• Ensure all purchases comply with approved budgets, procedures and cost‑control measures.

Required profile

• Mid‑level experience (minimum 24 months) in administrative purchasing or procurement.
• Proven ability to manage supplier relationships and negotiate pricing.
• Strong organizational skills with attention to detail for inventory and documentation.
• Familiarity with office administration processes and compliance requirements.

Required skills