Temporary Executive Assistant – School Operations (35 hrs/week)

About the role

The Executive Assistant – School Operations provides high‑level administrative support to senior leaders of the J.W. Singleton Education Centre. Working 35 hours per week, the role coordinates daily operations, manages budgets and ensures smooth communication across the school system.

Key responsibilities

• Schedule meetings, manage online calendars and coordinate travel for the Superintendent, System Principal and Chief Executive.
• Administer and reconcile budgets, purchase orders, expense reports and financial records for multiple senior officers.
• Process school operational forms such as excursions, transfers, homeschooling requests and disciplinary actions.
• Prepare correspondence, agendas, event programs and reports; record meeting minutes as required.
• Act as liaison with parents, staff, external vendors and Ministry of Education, handling inquiries and coordinating special events.

Required profile

• Post‑secondary diploma or degree with at least four years of relevant experience, preferably in a school office environment.
• Demonstrated ability to maintain confidentiality, manage multiple priorities and meet tight deadlines.
• Strong oral and written communication, high emotional intelligence and customer‑service orientation.

Required skills

• Proficiency with Microsoft Office applications.
• Experience using Google Workspace.
• Familiarity with education‑specific platforms such as Sparkrock, Aspen, Staffing Plus, myReports, PCard (BMO), Professional Learning, School Cash Online and MVal.