Facilities Coordinator

About the role

Raising The Village, an international development organization working to eradicate ultra-poverty in Sub-Saharan Africa, is hiring a Facilities Coordinator based in Kampala. The role oversees facilities across Uganda, Tanzania, Rwanda and the DRC, and supports the organization's expansion into new countries. It reports to the Operations Manager and requires 5+ years of experience; travel is required 70% of the time.

Key responsibilities

• Plan, manage and maintain offices, field offices, warehouses, accommodation and program sites, and develop regional facilities standards and procedures.
• Support new-country expansion: assess site needs, coordinate set-up, negotiate leases and prepare handover checklists.
• Run preventive maintenance, track repairs and monitor contractors and service providers.
• Manage utilities, security, cleaning, waste management and other essential services.
• Maintain a register of properties and leases, and monitor costs against budget.
• Coordinate office space, furniture, equipment and asset records with Asset Management.
• Keep a regional facilities database, checklists and reports on maintenance, incidents, compliance and contractor performance.

Required profile

• Bachelor's degree in Business Administration, Operations Management, Procurement and Logistics Management or a related field.
• At least 5 years of experience in facilities, property, operations or administration, managing multiple locations.
• Experience in an NGO or international/humanitarian organization is an advantage.

Required skills

• Facilities and property management principles and building systems knowledge.
• Occupational health and safety and fire safety awareness.
• Desirable: multi-site facilities management, lease management, contractor management, facilities budgeting and project management.