People & Culture Locum Assistant

About the role

TPO Uganda, a national NGO focused on improving the mental health and psychosocial wellbeing of individuals, families and communities, is looking for a People & Culture Locum Assistant in Kampala. The role provides administrative and operational support to the People & Culture function, covering recruitment, onboarding, personnel records, contracts, performance management, staff welfare, employee engagement and HR documentation. It is a temporary three-month assignment (October to December 2026) reporting to the People & Culture Manager.

Key responsibilities

• Support recruitment and selection, including job advertisements, shortlisting, interviews and onboarding.
• Prepare and process employment contracts, extensions and renewals.
• Maintain accurate employee records and personnel files.
• Support onboarding, induction and separation processes.
• Maintain P&C trackers, databases and records, and follow up on employee lifecycle actions.
• Support performance management, including probation reviews and appraisals.
• Support staff welfare, engagement, learning and development and recognition initiatives.
• Assist with implementing P&C policies, guidelines and tools, and prepare P&C reports and correspondence.
• Ensure confidentiality of employee information and compliance with safeguarding standards and labour requirements.

Required profile

• Bachelor's degree in Human Resources Management, Human Resource Development, Business Administration, Industrial Relations or a related field.
• At least 1-2 years of HR or People & Culture experience, preferably in an NGO or development organization.
• Practical experience in HR administration, recruitment, employee records and contracts.
• Good knowledge of HR policies and procedures, and good communication and organizational skills.
• Integrity, discretion, attention to detail and ability to work with staff at all levels.

Required skills

• Proficiency in Microsoft Office applications.
• Familiarity with HRIS systems is an added advantage.

Applications consist of a cover letter and an updated CV, sent by email to the organization with the subject "Expression of Interest - People & Culture Locum Assistant". The closing date is 18 September 2026; recruitment is on a rolling basis and the position may be filled before then. Only shortlisted candidates will be contacted.