Administration Officer

About the role

The Administration Officer will oversee daily field office operations in Karamoja, ensuring secure custody of inventory, recipient phones and organisational assets. This short‑term contract role supports the Field Manager in maintaining operational integrity through rigorous record‑keeping and prompt issue escalation.

Key responsibilities

• Manage store operations: receive supplies, conduct sample counts, reseal cartons, inspect for damage and report discrepancies.
• Control inventory and recipient phones: label, store securely, issue against approved requests, and track returns using Salesforce.
• Conduct regular and unannounced stock counts, prepare monthly certificates and support audits.
• Maintain the asset register: record cost, serial numbers, location and custodian, and oversee disposal and maintenance.
• Oversee office logistics: facility maintenance, coordination with local service providers, and travel/accommodation support for staff.
• Handle petty‑cash float, purchase low‑value consumables, reconcile transactions and prepare documentation for finance.
• Prepare and submit regular inventory, asset and cash reports, and escalate any discrepancies immediately.

Required profile

• Bachelor’s degree in Business Administration, Procurement, Supply Chain, Accounting, Logistics or related field.
• Minimum two years of experience in administration, stores, inventory, logistics or operations.
• Proven experience maintaining inventory or asset records and reconciling physical stock.
• Strong organisational attention to detail and high level of integrity.
• Ability to work independently with limited on‑site supervision.
• Excellent written and spoken English and a service‑oriented attitude.

Required skills

• Microsoft Word
• Microsoft Excel
• Google Workspace
• Salesforce