Administrative Assistant for SAYE Project

About the role

Heifer International, together with the Mastercard Foundation, is seeking an Administrative Assistant to support the SAYE project across multiple districts in Uganda. Reporting to the Procurement and Administration Officer, you will be the primary point of contact for visitors, consultants and partners, ensuring smooth office operations and logistical support.

Key responsibilities

• Manage the front office, greet visitors, handle correspondence and maintain a clean, presentable work environment.
• Provide personal and logistical assistance to the Project Director’s office.
• Monitor inventory, conduct quarterly physical counts, oversee procurement processes and maintain asset registers with proper insurance.
• Coordinate vehicle, generator and equipment maintenance, track fuel consumption and optimise fleet utilisation.
• Stay updated on INGO administration trends and contribute to training and knowledge‑sharing initiatives.

Required profile

• Bachelor’s degree in Business Administration, Office Management, Public Administration or related field.
• Minimum 5 years of work experience, including at least 3 years in office administration and support roles.
• Experience in the development or non‑governmental organization sector is essential.
• Strong interpersonal skills and ability to build relationships with key stakeholders.

Required skills