Administrative Associate

About the role

The Administrative Associate provides essential administrative support to program activities, ensuring smooth procurement, logistics, and documentation processes. This role works closely with program staff to coordinate events, manage vendor invoices, and maintain asset inventories.

Key responsibilities

• Assist program staff in planning, coordinating, and preparing activities and procurement requests.
• Submit approved procurement requests using DPA Software and track vendor invoices.
• Handle mobile‑money payments, attendance lists, and participant invitations.
• Organise meetings, workshops, and events, taking minutes and following up on actions.
• Maintain asset inventory logs, support insurance, licensing, repair, and disposal of assets.
• Coordinate logistical needs for external TDYs and technical consultants.

Required profile

• Associate degree in Business Administration or related field (Bachelor’s preferred).
• Minimum 3 years of office administration and management experience.
• Experience with USG‑funded projects and expenditure monitoring is a plus.
• Strong organizational, time‑management, and communication skills.
• Ability to work independently and collaboratively across departments.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• SharePoint/Teams
• DPA Software