Administrative Specialist - Purchasing

About the role

Twyford International Uganda is looking for an Administrative Specialist (Purchasing) based in Nakaseke/Kapeeka. The role coordinates administrative operations and manages the timely purchase and provision of office, welfare, operational and other general items needed for the smooth running of the organization.

Key responsibilities

• Purchasing: receive and review approved requests, source and buy office supplies, stationery, cleaning materials, welfare items, uniforms and PPE, obtain quotations, check quality and follow up on orders.
• Supplier coordination: build relationships with local suppliers, negotiate prices, monitor quality, price and delivery, keep a supplier database and resolve delivery and invoice issues.
• Inventory and stock management: record items, monitor stock levels, run regular stock checks, ensure proper storage and issuance, and maintain minimum and maximum stock levels.
• Administrative operations: support day-to-day administration, office facilities and coordination with other departments; assist with maintenance and repairs.
• Documentation and reporting: keep records of purchase requests, quotations, purchase orders, delivery notes and invoices, prepare reports on purchases and expenditure, track pending requests and submit documents to Finance for payment.
• Cost control and compliance: follow approved procedures and budgets, seek cost-effective options, monitor expenditure and ensure accountability for items.

Required profile

• Diploma or degree in Business Administration, Purchasing and Supplies Management, Procurement, Logistics or a related field.
• 2-4 years of experience in administration, purchasing, procurement or a related role.
• Experience in a manufacturing, industrial or remote-site environment is an added advantage.

Required skills

• Proficiency in Microsoft Office; experience with ERP or purchasing systems is an advantage.
• Strong purchasing and negotiation skills, supplier and relationship management, planning and coordination, numerical and record-keeping skills.
• Integrity, accountability, ability to work independently and meet deadlines.