Assistant Manager – Lease Administration

About the role

We are looking for a highly organized Assistant Manager to support our leasing team in all aspects of lease administration. The role involves managing lease documents, coordinating with tenants and external parties, and ensuring compliance with lease terms.

Key responsibilities

• Perform administrative duties and provide day‑to‑day support to the leasing team.
• Maintain leasing and marketing databases, ensuring data accuracy.
• Prepare lease documentation, track lease status, and keep tenancy records up to date.
• Liaise with tenants, lawyers, IRAS, HDB, JTC and other stakeholders on lease‑related matters.
• Support meetings and compile weekly and monthly reports.
• Coordinate with internal departments to ensure timely execution and return of tenancy documents.
• Monitor lease expirations, identify renewal opportunities, and assist with tenant onboarding.
• Track lease payments, security refunds, and follow up on financial transactions.
• Record and reconcile audited sales reports and GTO billing when required.
• Undertake any other duties assigned by management.

Required profile

• Diploma in Building Estate Management, Business Administration or equivalent.
• At least 2 years of relevant experience in lease administration or real‑estate support.
• Strong written and verbal communication skills.
• Meticulous, diligent, able to work independently and under time pressure.
• Good understanding of the real‑estate industry.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

What we offer

• Opportunity to work within a dynamic leasing team.
• Professional development in real‑estate lease management.