Office Administrator

About the role

A coffee manufacturing client in Uganda is looking for an office administrator to work on site in Namanve. The administrator provides administrative and clerical support so that the office at Seth & Kushman Market Traders runs efficiently every day, coordinating schedules, managing correspondence and records, supporting procurement of office supplies and providing administrative support across departments.

Key responsibilities

• Manage front office operations, including receiving visitors, calls and correspondence professionally.
• Maintain and organise company records, files and documentation, physical and electronic.
• Coordinate meetings, prepare agendas, take minutes and follow up on action points.
• Support procurement of office supplies and manage petty cash in line with company policy.
• Assist HR with attendance records, leave tracking and onboarding logistics for new employees.
• Liaise with service providers such as cleaning, security and utilities.
• Prepare and distribute internal memos, letters and reports, and support logistics for meetings and events involving management, clients and partners.
• Maintain an up-to-date asset register for office equipment and carry out other duties assigned by management.

Required profile

• Diploma or Bachelor's degree in Business Administration, Office Management or a related field.
• At least 2 years' experience in an administrative or office support role.
• Strong organisational skills, excellent attention to detail and good oral and written communication.
• Integrity, discretion and confidentiality, able to multi-task and work with minimal supervision.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Candidates apply through the Q-Sourcing careers page; only shortlisted applicants will be contacted. Applications close on Sunday, 18 October 2026 at 5:00 PM.