Office Support Specialist (Administrative)

About the role

The Siebel School of Computing and Data Science is seeking an Office Support Specialist to join its External Relations and Constituent Engagement team. Reporting to the Senior Director, you will provide day‑to‑day clerical and administrative assistance to ensure smooth operations across the school’s external relations and administrative functions.

Key responsibilities

• Deliver high‑quality clerical support to external relations staff, including document preparation, filing, and correspondence handling.
• Manage office equipment, schedule meetings, and coordinate logistics for events and stakeholder engagements.
• Interpret and apply university and school policies to maintain compliance in all administrative processes.
• Maintain accurate records, databases, and reports to support decision‑making and communication.
• Assist with constituent outreach activities, ensuring timely and professional interactions.

Required profile

• Advanced knowledge of general office procedures and best practices.
• Strong ability to understand and apply institutional policies and guidelines.
• Excellent organizational skills with attention to detail.
• Effective communication skills, both written and verbal.
• Proactive attitude and capacity to work independently under supervision.

Required skills

• Proficiency with standard office equipment (printers, scanners, fax machines).
• Familiarity with common office software (e.g., word processing, spreadsheets, email).

What we offer

• Opportunity to work in a renowned academic environment ranked among the top in the nation.
• Collaborative team culture focused on education, research, and societal impact.
• Professional development and growth within the university setting.