Programme Management Assistant

About the role

The Programme Management Assistant supports the UNCAP Programme within the Regional Service Centre in Entebbe. Reporting to the UNCAP Programme Management Officer, the role ensures smooth planning, implementation, and monitoring of training initiatives and related projects.

Key responsibilities

• Assist in planning, delivery, and closure of UNCAP courses, coordinating with instructors, subject‑matter experts and facilitators.
• Manage timely submission, review and approval of programme documents, updating lesson plans, learner guides and assessment materials in the computerized system.
• Research, compile and present data on programme outcomes, feedback, risks and lessons learned.
• Support preparation and analysis of programme budget proposals, track expenditures, verify fund availability and prepare financial reports.
• Monitor and evaluate programme performance, update accounting records, conduct status reviews and initiate corrective actions.
• Serve as focal point for liaison with diverse units, handling travel arrangements, training logistics, procurement and payment authorisations.
• Maintain electronic and paper files, generate periodic reports, statistical tables and graphic content for inspections.
• Draft correspondence related to work plans, budgets and revisions, and coordinate logistical support for training visits.

Required profile

• High school diploma or equivalent; technical or vocational qualification in ICT, training or logistics is desirable.
• Minimum seven years of progressive experience in programme management or administration (five years if holding a first‑level degree).
• Strong knowledge of UN programme policies, budgeting processes and administrative procedures.
• Demonstrated professionalism, teamwork, and ability to plan, organise and meet deadlines in a multicultural environment.