Project Coordination Assistant

About the role

The Project Coordination Assistant will support the smooth execution of energy and utilities projects by liaising with local partners, government offices, consultants and suppliers. The role involves administrative, logistical and communication tasks to keep projects on track.

Key responsibilities

• Support communication and coordination with local partners, government offices, consultants, suppliers and other stakeholders.
• Arrange meetings, prepare meeting notes, follow up on action items and track pending issues.
• Assist with document collection, filing, translation, basic research and verification of local information.
• Coordinate logistics for site visits, partner meetings, government meetings and business trips.
• Monitor project progress and provide regular updates to management.
• Handle basic administrative work such as scheduling, procurement coordination, local errands and office support.
• Identify practical issues on the ground and propose timely solutions.
• Maintain organized records of contacts, documents, approvals, correspondence and project updates.

Required profile

• Bachelor’s degree in business, administration, international relations, engineering, energy or a related field.
• At least 2 years of experience in project coordination, administration, business support, government liaison or partner coordination.
• Strong communication skills in English; knowledge of Luganda or other local languages is an advantage.
• Good organisational skills with the ability to follow up until tasks are completed.
• Comfortable working with diverse stakeholders including government, private companies, consultants and local communities.
• Honest, responsible, detail‑oriented and able to work independently.

Required skills

• Microsoft Office
• WhatsApp communication