Administration Officer – Field Office (Karamoja, Uganda)

About the role

The Administration Officer will manage daily operations of the Karamoja field office, safeguarding inventory, recipient phones and organisational assets while ensuring smooth administrative and logistical support for staff and partners.

Key responsibilities

• Oversee store and inventory processes, including receipt, inspection, tamper‑evident sealing, labeling, secure storage and issuance of supplies and recipient phones.
• Maintain asset registers, track movements, verify physical stock, coordinate audits and manage disposal or maintenance of equipment.
• Handle office logistics such as facility maintenance, coordination with local service providers, travel and accommodation arrangements, and event support.
• Manage the petty‑cash float, process low‑value purchases, reconcile transactions and prepare documentation for audits.
• Prepare regular stock, inventory and phone issuance reports, ensure proper filing of supporting documents and promptly escalate any discrepancies.

Required profile

• Bachelor’s degree in Business Administration, Procurement, Supply Chain, Accounting, Logistics or a related field.
• Minimum two years of experience in administration, stores, inventory, logistics, finance or operations, preferably in a field‑office setting.
• High level of integrity, accountability and confidentiality when handling organisational property and financial information.
• Strong organisational, communication and interpersonal skills with the ability to work independently under limited supervision.

Required skills

• Proficiency with Microsoft Word and Excel.
• Experience using Google Workspace.
• Familiarity with Salesforce or similar recipient‑tracking systems.