Administrative Assistant

About the role

DRC Uganda is looking for a highly qualified and motivated Administrative Assistant to join its team at the Arua Regional Office. The Administrative Assistant supports the daily running of the office and the implementation of DRC programs, works with the support team and program staff to complete administrative tasks on time, and helps other teams in their area of responsibility while complying with DRC administrative procedures and guidelines.

Key responsibilities

• Greet, welcome, direct and announce visitors at the front desk
• Keep the office tidy and organised by supervising cleaners
• Work with finance, supply chain and program departments to procure office stationery and consumables on time
• Help organise events such as workshops and meetings, and support booking hotels for DRC staff
• Receive and send official correspondence and keep records of it
• Prepare payment requests for administration invoices and keep a tracker
• Oversee office equipment and arrange repairs
• Take notes during HR/Admin meetings and document key points and actions
• Facilitate office orientation for new staff and ensure admin records are filed properly on SharePoint
• Support the HR and Administration Officer in their absence and carry out other duties asked by the Manager

Required profile

• Minimum of 2 years of experience in admin-related work with an international NGO
• Bachelor's degree in office management, human resource management, business administration or a related field
• Good knowledge of written and spoken English
• Excellent attention to detail, organisational skills and discretion with confidential information
• Ability to work independently, proactively and to handle a challenging workload

Required skills

• Computer literacy, including Microsoft Office (Excel, PowerPoint)
• Working knowledge of databases

What we offer

• Contract length of 12 months
• Duty station: Arua, with start date January 2027
• Salary and conditions according to DRC's terms of employment for national employees

Applications are submitted online with a cover letter and an updated CV (no more than four pages) in English; email applications are not accepted. Applications are reviewed on a rolling basis and the closing date is 17 November 2026.