Administrative Officer

About the role

The Administrative Officer provides administrative support for field operations, meetings, travel, documentation, office management and coordination, ensuring smooth day‑to‑day functioning of project implementation teams and partner‑facing activities.

Key responsibilities

• Manage the front‑office desk: receive visitors, maintain a tidy reception area, handle visitor IDs, coordinate security and keep a mail log.
• Oversee office supplies: monitor stationery stock, place orders and process purchase forms.
• Process utility invoice payments and arrange staff accommodation bookings, following up on invoices.
• Assist logistics and procurement: send inquiry forms, source quotations, update the digital ordering tracking system and maintain procurement records.
• Support inventory management: receive stock, prepare goods received notes, issue items against requisitions, conduct regular stock counts and maintain inventory registers for furniture, fire extinguishers and first‑aid kits.

Required profile

• Bachelor’s degree in Public Administration, Business Administration or a related field.
• 2‑3 years of NGO experience in a similar administrative role.
• Strong communication and interpersonal skills with the ability to prioritize tasks efficiently.
• Flexible, hardworking and able to work under varying conditions.

Required skills

• Proficiency in Microsoft Office packages.
• Basic knowledge of procurement processes.
• Basic logistics coordination experience.