Personal Secretary – Administration Department

About the role

The Administration Department of Manafwa District Service Commission is seeking a qualified Personal Secretary to provide comprehensive secretarial, administrative and office management support to the Chief Administrative Officer/Town Clerk.

Key responsibilities

• Take dictation, transcribe accurately and produce error‑free documents.
• Receive, sort and disseminate correspondence, mail and other information.
• Organise meetings, record minutes and circulate decisions to relevant offices.
• Welcome clients and direct them to appropriate departments.
• Answer telephone calls promptly, typically on the third ring.
• Schedule appointments and follow up on pending matters.
• Maintain office cleanliness, orderliness and proper filing systems.
• Manage office equipment, supplies and imprest accounts, ensuring proper accounting.
• Supervise and appraise the performance of secretarial and support staff.

Required profile

• Suitable academic and professional qualifications as defined by public service regulations.
• Current staff member of Manafwa District Local Government, able to route application through department head.
• Demonstrated ability to handle secretarial and administrative duties efficiently.