Plant Secretary

About the role

InBev is hiring a Plant Secretary whose main purpose is to provide administrative support to the plant. The role covers front-desk management, secretarial work, driver and vehicle administration, and some budget and accounts support.

Key responsibilities

• Front desk: manage visitors, keep a register, screen calls, and control access to the PM/HOD/Manager's office
• Secretarial work: draft minutes, memos and letters, keep records and a contacts database, and manage incoming and outgoing mail
• Office housekeeping and supplies, and arranging meetings, conferences and reviews with venue and refreshments
• Visitors from abroad: invitations, airport pick-ups and drop-offs, accommodation bookings
• Book, confirm and process payments for air travel, car hire, hotels and visas for the PM/HOD/Manager and their families
• Handle departmental arrangements for birthdays, anniversaries, births and deaths, and manage PPE receipts and document custody
• Budget and spend analysis: help prepare the plant budget, post costs to the right codes, raise GRNs, update Q-docs and follow up payments; process housing bills and outstanding accounts
• Drivers and vehicles: manage goals, schedules, leave and overtime, process driver claims, log vehicle mileage and maintenance, and support VPO routines and reports
• General duties as assigned

Required profile

• A good degree from an accredited institution
• Valid driving licence is a bonus
• At least 1 year of experience in a manufacturing environment
• Good communication, problem-solving and negotiation skills

Required skills

• General office, secretarial and administrative practice
• Advanced computer applications: COSWIN, SYPRO, SAP and Flow centric