Administrative Assistant – Client Services Section

About the role

The Regional Service Centre in Entebbe (RSCE) is seeking an Administrative Assistant to support the Client Services Section. Reporting to the Chief of Section, you will ensure smooth daily operations and provide comprehensive administrative support to staff and visitors.

Key responsibilities

• Maintain contact with visitors and staff, arrange appointments, reserve meeting rooms, and prepare briefing and presentation materials.
• Support leave monitoring, manage travel arrangements, hotel bookings, and process visa and ID card requests.
• Provide administrative assistance for conferences, workshops, and retreats, including logistics and documentation.
• Research and retrieve statistical data, create charts, tables, and reports, and follow up on deadlines and action items.
• Assist with archiving, filing, and safeguarding confidential records.
• Update and manage the Chief’s calendar and record minutes during meetings.
• Enter and maintain HR data such as time‑and‑attendance and performance appraisal records in electronic systems.

Required profile

• Strong organizational abilities and attention to detail.
• Excellent communication skills for interacting with internal and external stakeholders.
• Ability to handle confidential information securely.
• Proficiency in preparing documents, reports, and statistical presentations.

Required skills

What we offer

• Opportunity to work within a United Nations service centre.
• Professional development in a multicultural environment.
• Exposure to a wide range of administrative functions across the UN system.