Farm Administrator

About the role

The Farm Administrator is the primary finance and inventory control point at the farm, responsible for the custody, recording, documentation, reconciliation and control of inventory and biological asset movements. The role works under the functional supervision of the Inventory Manager – Operations, with a dotted operational reporting line to the Farm Manager, and follows the company's rules, regulations and guidelines.

Key responsibilities

• Custody and control of feed in farm stores, recording receipts, issues, transfers and returns in the ERP in real time, and issuing feed only against authorised, documented requirements.
• Daily reconciliation of feed receipts, issues, consumption, returns and closing stock, and weekly physical feed counts reconciled to ERP records.
• Monitoring and immediate reporting of unusual feed consumption, stock variances, losses or unexplained movements.
• Recording and controlling bird movements, placements, transfers, sales, culls, mortalities and disposals, and maintaining daily bird population records by house.
• Recording egg production by house/flock and movements to storage, hatchery, sales, rejects and breakages, with daily reconciliation and escalation of unexplained variances.
• Controlling farm consumables and other inventories, issuing them only against approved requests, and reporting obsolete, damaged, expired or slow-moving items.
• Carrying out daily, weekly and monthly reconciliations, supporting stock counts, internal audits and inventory investigations, and preparing reports on inventory, feed consumption, egg production and bird movements.
• Maintaining accurate pen cards and bin cards, keeping source documents complete and authorised, correcting data-entry errors and refusing to process unauthorised transactions.

Required profile

• Degree in Business Administration (Accounting/Finance), Finance and Accounting, BBA or Business Computing.
• At least 1-2 years in a similar accounting position in a busy commercial organisation.
• Basic arithmetic skills.
• Computer literacy, especially accounting systems, and reporting and interpersonal skills.
• Demonstrated high-performance behaviours such as accountability, collaboration, result orientation and customer focus.