Plant Secretary

About the role

The Plant Secretary provides comprehensive administrative support to the plant management team, ensuring smooth daily operations and a safe, well‑organized work environment. This role acts as the first point of contact for visitors and handles a wide range of secretarial and logistical tasks.

Key responsibilities

• Maintain a safe, healthy, and risk‑free workplace by complying with safety, health, and environmental regulations.
• Manage front‑desk activities, including visitor registration, call handling, and access control to senior managers' offices.
• Prepare minutes, draft memos, and handle correspondence for the Plant Manager and department heads.
• Coordinate travel, accommodation, and visa arrangements for domestic and international visitors.
• Ensure office supplies, equipment, and meeting facilities are available and functional.
• Maintain accurate records, filing systems, and stakeholder contact databases.
• Assist with budget preparation, spend analysis, and SAP posting of departmental expenses.
• Oversee driver schedules, vehicle usage, and related administrative tasks.

Required profile

• Proven experience in an administrative or secretarial role, preferably within an industrial or plant setting.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal abilities to interact with internal and external stakeholders.
• Attention to detail and a commitment to maintaining high standards of safety and housekeeping.

Required skills

• Proficiency in SAP for expense posting and document management.
• Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint).
• Experience with budgeting, spend tracking, and basic financial documentation.
• Familiarity with health, safety, and environmental compliance procedures.