Records Management Specialist

About the role

The Records Management Specialist will lead the technical aspects of organising, classifying, indexing, and preparing institutional records for digitisation. The role ensures records are identified, coded, labelled, securely handled and aligned with approved standards, policies and audit requirements.

Key responsibilities

• Provide overall technical leadership for records organisation and digitisation‑preparation.
• Conduct a comprehensive analysis of existing filing practices, storage conditions and retrieval challenges.
• Lead the consolidation, sorting, classification, indexing, coding, labelling and physical arrangement of records.
• Develop practical records‑management tools and support a sustainable physical and digital framework.
• Liaise with clients and guide project teams throughout the engagement.

Required profile

• Master’s degree in Records and Archives Management, Information Management, Library and Information Science, Knowledge Management or a closely related field.
• Bachelor’s degree in a relevant discipline such as Records and Archives Management, Library and Information Science, Information Management or Information Systems.
• Additional professional training in records management, archives administration, knowledge management, information governance, document control, electronic records management or digitisation is an advantage.

Required skills

• Records classification and indexing
• Document coding and labelling
• Physical and digital records arrangement