Site Administrator (Casual Worker Coordinator)

About the role

Q-Sourcing Limited, trading as Q-Sourcing Servtec, is a manpower management firm operating across Uganda, Kenya, Tanzania, Rwanda and South Sudan. On behalf of its client in the Oil & Gas sector, it is recruiting a Site Administrator (Casual Worker Coordinator) to work from the Luzira site. The role coordinates the day-to-day administration of casual workers on a construction or roadworks project, ensuring accurate attendance records, effective workforce coordination, timely payroll documentation and compliance with site procedures. It reports to the Site Manager or Project Coordinator.

Key responsibilities

• Maintain an updated register of casual workers, including personal details and engagement records.
• Record and verify daily attendance, hours worked, overtime and absences with site supervisors.
• Prepare and submit accurate timesheets and supporting documents for payroll within agreed deadlines.
• Coordinate onboarding, deployment and offboarding of casual workers in line with company procedures.
• Monitor daily workforce numbers and prepare daily, weekly and monthly headcount reports.
• Coordinate with site supervisors on labour allocation and record PPE issuance, safety inductions and toolbox talk attendance.
• Report incidents, safety concerns, worker grievances and operational challenges, and follow up on workers' administrative and payment queries with HR, Payroll and Finance.
• Maintain organised and confidential records of worker documentation, attendance and payroll submissions.

Required profile

• Certificate or diploma in Business Administration, Human Resource Management, Office Administration or a related field.
• At least two years of experience in site administration, casual labour coordination or workforce management.
• Experience in construction, roadworks or civil engineering projects is an added advantage.
• Willingness to work on site according to project schedules and comply with site safety requirements; candidates near Luzira, Kitintale, Mutungo, Mbuya, Kinawataka, Nakawa and Bweyogerere are preferred.

Required skills

• Good working knowledge of Microsoft Excel and Word, attendance registers and payroll documentation.
• Strong organisational and record-keeping skills, attention to detail and numerical accuracy.
• Effective communication, integrity, confidentiality and ability to work under pressure.
• Basic understanding of site safety requirements and PPE compliance.