Fire & Emergency Services Administrative Assistant

About the role

The Fire & Emergency Services Administrative Assistant provides essential administrative support to the Fire Chief, Emergency Management Coordinator and Fire Marshal, ensuring smooth operation of the fire department and emergency programs.

Key responsibilities

• Manage calendars, schedule meetings and organize appointments for senior fire department leaders.
• Prepare agendas, reports, meeting minutes and other documentation.
• Handle internal and external communications, including emails, memos and correspondence.
• Maintain files, records and documentation related to fire safety and emergency management.
• Support budget tracking, process invoices and assist with procurement of supplies and equipment.
• Coordinate meetings, distribute materials and follow up on action items.

Required profile

• High school diploma or equivalent.
• 2-4 years of administrative experience, preferably in public safety or emergency services.
• Strong organizational abilities and attention to detail.
• Excellent written and verbal communication skills.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).