Accounts Payable Officer – Vendor Payments

About the role

The role ensures vendor payments are accurate, fully documented and made on time. It manages the end‑to‑end process from purchase order through goods receipt, invoice verification and payment, while keeping vendor ledgers clean and reconciled.

Key responsibilities

• Invoice processing and verification – receive, review, log vendor invoices, perform three‑way match against LPO/PO and GRN, resolve discrepancies and assign correct GL codes.
• Vendor payments – prepare payment schedules, track approvals, ensure statutory deductions such as withholding tax are applied correctly.
• Vendor ledger management and reconciliation – maintain accurate ledgers in ERP/SAP, reconcile monthly statements, produce AP ageing reports and flag overdue balances.
• Coordination and stakeholder management – act as primary contact for vendors, follow up with procurement and stores on missing documents, escalate issues to Finance Manager.
• Compliance and controls – ensure payments comply with P2P policy and delegation of authority, keep complete audit files and support month‑end closing and audits.

Required profile

• Bachelor’s degree in Accounting, Finance, Commerce or Procurement.
• Professional qualification such as CPA or ACCA (preferred).
• Minimum 4 years of experience in accounts payable, vendor payments or general accounting.

Required skills

• Proficiency with ERP/SAP systems.
• Advanced MS Excel skills (formulas, filtering, sorting, reconciliations).
• Strong knowledge of accounting principles, GL codes and vendor ledger management.