Administration Officer

About the role

The Administration Officer will support the efficient and effective operation of IDI Uganda by coordinating administrative services, maintaining organizational assets and records, supporting fleet and procurement processes, and ensuring functional, safe and well‑maintained office facilities. The role involves daily office administration, asset management, and logistical support for meetings and field activities. The officer will work closely with procurement, finance and field offices to ensure smooth organizational operations.

Key responsibilities

• Coordinate day‑to‑day office administration and ensure timely provision of stationery, supplies and other administrative requirements.
• Maintain accurate administrative records, registers and documentation in line with organizational procedures.
• Update the organizational asset register and coordinate asset tagging, issuance, transfers, returns, physical verification and disposal.
• Schedule vehicles and motorcycles, maintaining records of fuel consumption, servicing, repairs, insurance and registration.
• Process administrative requisitions and follow up with Procurement and Finance to ensure timely delivery of goods and services.
• Verify documentation and receipt of procured goods and administrative supplies.
• Monitor office facilities, equipment and infrastructure, coordinating repairs, maintenance and service providers.
• Support workplace safety, emergency preparedness and maintenance of safety equipment.
• Provide administrative and logistical support for meetings, events, field activities and other organizational activities.
• Communicate administrative procedures, notices and operational updates to departments and field offices.
• Respond to staff administrative requests, providing timely operational support while maintaining accountability and confidentiality.