Administrative Assistant to Deputy Vice Chancellor

About the role

The Administrative Assistant to the Deputy Vice Chancellor will organise and manage the office of the Deputy Vice Chancellor at St. Ignatius University Kabale. This role ensures efficient administrative support, coordinates meetings, handles correspondence and provides a professional point of contact for visitors and stakeholders.

Key responsibilities

• Oversee the day‑to‑day operations of the Deputy Vice Chancellor’s office to ensure smooth functioning.
• Attend all meetings chaired by the Deputy Vice Chancellor, record minutes and distribute them as required.
• Manage the Deputy Vice Chancellor’s calendar, schedule appointments and coordinate logistics for internal and external engagements.
• Prepare, proof‑read and assemble all documents, reports and presentations needed for meetings and official duties.
• Provide courteous customer service to visitors, answer enquiries and direct them to appropriate staff.
• Perform any other duties assigned by the Deputy Vice Chancellor from time to time.

Required profile

• Bachelor’s degree in Secretarial Studies, Law, Education, Business Studies, Social Sciences or a related field.
• At least three years’ experience in a similar administrative role within a reputable institution.
• Strong interpersonal and communication skills.