Administrative Assistant – Programs Support

About the role

The International Rescue Committee is seeking an Administrative Assistant to support the PROTECT SRHR Project. You will be the primary point of contact for program staff, handling day‑to‑day administrative tasks, procurement, and coordination across departments.

Key responsibilities

• Draft and follow up on office purchases and payment requests for the PROTECT SRHR sector.
• Manage program and office supplies, receive items, and issue release orders.
• Assist managers with weekly PR tracking sheet reviews and quarterly procurement planning.
• Serve as liaison between program, supply chain, finance, and HR to ensure timely fulfillment of requirements.
• Maintain organized filing systems for confidential documents and update the program calendar.
• Book venues, schedule meetings and trainings, and coordinate internal and external events.
• Support staff timesheet submission and communicate welfare concerns to HR.
• Identify documentation gaps and work with M&E and program teams to address them.
• Represent the project in coordination meetings and enter monthly data into project tracking tools.

Required profile

• University degree in Business Administration, Secretarial Studies, or a related field.
• Minimum of 3 years of relevant administrative experience, preferably in a development or NGO setting.
• Proven ability to work in teams, prioritize tasks, meet deadlines, and handle pressure.
• Experience working in an international, cross‑cultural environment.

Required skills