Administrative Assistant – UN Resident Coordinator Office

About the role

The United Nations Resident Coordinator’s Office in Kampala is seeking an Administrative Assistant to support the Head of the Office and the Resident Coordinator. The role involves providing comprehensive administrative, human‑resources and financial support to ensure efficient operation of the office and contribute to the UN’s development agenda.

Key responsibilities

• Manage human‑resource processes including recruitment, placement, promotions, relocations, performance appraisals, job classifications and staff separations, ensuring compliance with UN rules.
• Respond to staff enquiries on entitlements, administrative procedures and conditions of service, and maintain vacancy announcement files and staffing tables.
• Assist in preparing and reviewing budget and financial proposals, monitor expenditures against approved budgets, prepare adjustments, and generate financial reports.
• Support the preparation of budget performance submissions and analyse variances between planned and actual expenditures.
• Draft routine correspondence on administrative, financial audit and personnel matters, and coordinate closely with service units and headquarters.
• Perform other related administrative duties as required.

Required profile

• Experience in human‑resource administration within an international or UN‑type environment.
• Familiarity with UN staff rules, regulations and administrative procedures.
• Ability to prepare and analyse budget and financial reports.
• Strong organisational skills and attention to detail.
• Effective communication skills for liaising with internal and external stakeholders.

Required skills