Assistant Registrar - Full Time

About the role

Uganda Christian University is hiring a full-time Assistant Registrar in Kampala (Kamwokya). The post covers academic administration, including student admissions and registration, records, examination coordination and secretarial support to academic bodies.

Key responsibilities

• Monitor and coordinate student admissions and registration, and liaise with Heads of Departments on curriculum planning.
• Ensure admitted students hold the required qualifications and implement academic policies approved by the Senate.
• Maintain student records and a results data bank, and ensure only fee-cleared students receive examination cards.
• Coordinate marking of examinations and external examinations, and arrange graduation ceremonies.
• Provide secretarial services to academic bodies and ensure results are approved by the Senate before release.
• Keep student query and complaint logs, track at-risk students and graduation readiness, and verify registrations, enrollments and class lists.
• Prepare Results Board documentation, Faculty Board extracts and track Alpha sign-off, and maintain secure records with version control.
• Work with the Dean, Associate Deans, HODs, administrative assistants, central registrars, QA, examinations and ICT, and perform other duties assigned by the Director.

Required profile

• Master's degree from a recognised institution of higher learning, or a Bachelor's degree.
• At least three years' experience in a busy academic office performing similar tasks.
• Knowledge of national academic policies and NCHE guidelines.
• Ability to write minutes and management reports.
• Availability to work extended hours and weekends.
• Excellent track record of customer satisfaction and a commitment to academic integrity and confidentiality.
• A committed and practicing Christian.

Required skills

• Working knowledge of ICT and e-learning resources.
• Experience writing minutes and management reports.