Associate Subcontracts Specialist

About the role

The Associate Subcontracts Specialist uses existing subcontract procedures to solve routine or standard problems, working under the instruction and guidance of team members. The role applies conceptual knowledge of subcontract and supply chain theory, practice and procedure.

Key responsibilities

• Assist the Project Subcontract Manager or senior team member in managing day-to-day subcontract activities and functionally support the Area Subcontract Manager or their designee.
• Help prepare tenders and subcontract administration in line with global subcontract processes, timelines and ad hoc needs.
• Contribute to the Project Subcontract Plan and maintain contract documentation.
• Manage assigned subcontracts from pre-award to post-award, including coordinating bid proposals, collecting documents, following up and obtaining approvals.
• Coordinate clarification and kick-off meetings, raise commitments and support invoice processing in the ERP or Materials Management system.
• Gather approvals and traceability, close out packages and follow up on performance guarantees, insurances and warranties.
• Support dispute claims from subcontractors, the subcontractor back charge process and escalation of disputes, and provide reports to the Project and Function on time.

Required profile

• 0-3 years of relevant experience with a bachelor's degree (or equivalent) in Engineering, Supply Chain Management or a related discipline; 4 years minimum experience if no degree.
• Commercial and contractual management experience is essential.
• Experience in quantity surveying or Subcontract Management is preferred.
• Attention to detail and multi-tasking skills are essential.