Fleet & Administration Manager

About the role

Reporting to the Head of Corporate Services, the Fleet & Administration Manager oversees the Bank's fleet and administrative operations at Head Office. The role ensures efficient service delivery, optimal resource use, cost management and compliance with the Bank's policies, internal controls and applicable laws, while supporting business continuity and the Bank's strategic objectives.

Key responsibilities

• Oversee the management, maintenance and safety of the Bank's fleet, including servicing, insurance renewals, licensing, inspections, fuel monitoring, accidents and claims.
• Oversee cleaning and sanitation services across offices and branches, monitoring provider performance.
• Oversee courier services, document dispatch and other administrative support services.
• Monitor office supply stock, coordinate reordering and maintain adequate inventory.
• Oversee service providers against contracts and agreed standards, and coordinate with Procurement, Legal and other functions on sourcing, contracts, invoices and supplier issues.
• Maintain records of vehicles and administrative assets, including allocation, safeguarding, verification, maintenance, transfer and disposal.
• Ensure compliance with Bank policies, internal controls and Ugandan laws, and mitigate operational risks and audit risks.
• Prepare and manage unit budgets and operational plans, monitor spending and drive cost control.
• Lead and supervise departmental staff, set objectives, monitor performance and develop staff capabilities.
• Build working relationships with branches, departments and external providers, resolve escalated complaints and prepare management reports on fleet, costs, vendors, budget and assets.
• Identify and implement process improvements, including automation opportunities.

Required profile

• Bachelor's degree in Business Administration, Logistics and Supply Chain Management, Transport Management, Automotive/Mechanical Engineering, Facilities Management or a related field.
• At least 7 years' experience in fleet management, general administration or corporate services, including at least 3 years in a supervisory or management role.
• Good knowledge of bank policies and procedures, industry awareness, and ability to work under pressure.

Required skills

• Proficiency in Microsoft Office, especially Excel, and ability to analyse data and prepare management reports.
• Knowledge of fleet operations, vehicle maintenance, fuel management, insurance and claims, and facilities maintenance.
• Knowledge of procurement, contract administration, supplier performance, SLAs and cost-effective sourcing.
• Understanding of internal controls, operational risk, asset protection, occupational safety and health, insurance requirements and Ugandan laws.
• Strong people management, communication, negotiation, planning and organisational skills.

Candidates apply through the Bank's careers page; only shortlisted candidates will be contacted. The deadline is Wednesday 28 October 2026.