Executive Assistant to Project Director

About the role

Kakira Sugar Limited is hiring a full-time Executive Assistant to the Project Director in Kampala. The role covers a wide range of confidential administrative and executive support tasks, including coordinating the director's schedule, managing documents and supporting the director's office.

Key responsibilities

• Coordinate the Project Director's calendar, arranging appointments, meetings and conferences, and prepare agendas and minutes.
• Screen incoming correspondence, calls and visitors, assess their priority and forward or refer them appropriately.
• Research, compile and prepare confidential documents, and brief the director on their content.
• Draft letters and memoranda, and review, proofread and edit documents for the director's signature.
• Act as liaison between the director, subordinates and other executives, conveying directives and following up on assignments.
• Maintain filing and records systems, including archiving documents.
• Make travel arrangements, prepare itineraries and travel vouchers, and maintain a petty cash float for the director's office.
• Prepare reimbursement claims and follow up on their settlement.
• Recommend actions on office expenditure and assist with the office budget.
• Help study, establish and maintain office procedures and policies.
• Provide word processing and secretarial support, including dictation transcription.
• Perform other duties assigned by the director or management, and adhere to the company's safety, health and environmental policy.

Required profile

• Graduate degree, preferably from a recognised premium institute, with knowledge of working as an EA to a director-level executive.
• 10 to 15 years of experience in an EA role, preferably in banking, hospitality or a large corporate organisation.

Required skills

• Superior knowledge of Excel and Word.
• Ability to prepare PowerPoint presentations.