Office Assistant - Kampala

About the role

M-KOPA is looking for an Office Assistant to join its Workplaces team and keep the Kampala office (Aponye Mall, Burton Street) running day to day across the front office, supplies, premises, events and compliance. The role reports to the Workplaces Lead and is a contract position based on site.

Key responsibilities

• Cover reception, welcome visitors and keep the visitor log.
• Support staff travel and logistics bookings, set up meeting rooms, maintain the office's look and feel, and manage catering and staff events.
• Check existing stock before requesting items, raise purchase orders, follow them to received state on the system and amend rejected or error-flagged POs promptly.
• Receive, store and record vendor samples and deliveries, coordinate work tool deliveries for staff and liaise with Procurement on purchase, repair and maintenance requests.
• Keep company licences and office rent payments up to date, tracking every expiry and renewal date in a calendar.
• Submit a daily log, weekly summary and monthly summary of work done, blockers and support needed, and take on other tasks assigned by the hiring manager.

Required profile

• Diploma in Business Administration, Office Management, Procurement, Supply Chain or a related field.
• One to two years of office administration or procurement support experience.
• Experience raising and tracking purchase orders, or a degree, is an advantage but not required.
• Clear written and verbal communication with vendors and staff, and discretion with confidential information.

Required skills

• Proficiency in Microsoft Office (Excel, Word, Outlook) and Teams.
• Ability to use a purchase order system and keep accurate stock and delivery records.

The role involves standard office hours, with occasional work outside hours for staff events. Applications are reviewed on a rolling basis, and pre-employment background checks are carried out for successful candidates.