Reporting & Document Control Engineer

About the role

A temporary, full-time position for a Reporting and Document Control Engineer based in Kampala, Uganda, with one vacancy open to Ugandan nationals only. The role covers project reporting, document control and the maintenance of the project management information system.

Key responsibilities

• Generate project reports and deliver them to stakeholders, including report formats, dashboards, presentations and other outputs.
• Plan and coordinate with stakeholders to achieve reporting objectives, and review consultant and contractor reports with constructive comments.
• Maintain the Project Management Information System (PMIS) and manage project reporting requirements, escalating issues to project leadership when needed.
• Coordinate project documentation governance, ensure data integrity and accuracy, and cover planners' absences on project controls tasks.
• Set up and run document control processes for construction projects, including receiving, reviewing and distributing drawings, specifications, contracts and reports.
• Maintain electronic and physical filing systems with version control, naming conventions and document security, and track documents through their lifecycle.
• Run document review and approval processes, generate document transmittals and tracking logs, and audit documents for compliance.
• Train project team members and site workers on document control processes, tools and best practices.

Required profile

• Bachelor's degree in Business Management, Information Management Systems or Monitoring and Evaluation.
• Minimum 5 years of experience in reporting and documentation management.
• Experience in project organisations or engineering development in the oil and gas industry is preferred; familiarity with oil and gas development project disciplines is expected.
• Experience using and maintaining a Document Management System, and working knowledge of electronic document management systems.
• Excellent writing skills for technical documents, specifications, training materials and presentations.

Required skills

• Advanced use of MS Office (Excel, Word, PowerPoint, Access).
• Adobe Acrobat Pro and Power BI.
• Generating reports and statistics.
• Effective communication with all levels of staff and diverse audiences.