Elementary School Assistant (Full-time)

About the role

The Elementary School Assistant provides essential clerical and support services to ensure smooth daily operations of the school. This full‑time position involves interacting with students, parents, staff and the public while maintaining accurate records and a safe environment.

Key responsibilities

• Answer and screen incoming telephone calls, transfer calls, take messages and respond to inquiries.
• Assist the lead secretary with financial transactions, requisitions, tracking supplies and related reports.
• Communicate with students, teachers, parents and district employees regarding attendance, passes, letters and other school matters.
• Maintain manual and electronic reports, confidential files, attendance records, discipline and injury reports.
• Supervise students during recess, hallways, transportation and lunch to ensure safety.
• Notify parents/guardians of absences and address truancy issues in compliance with regulations.
• Respond to inquiries from staff, parents, other schools and students, providing information and directions.
• Conduct background checks on volunteers when required.
• Administer medication and provide minor first aid under health professional direction.
• Participate in meetings, trainings and workshops relevant to the role.

Required profile

• Ability to perform basic math calculations, including fractions, percentages and ratios.
• Proficiency in reading manuals, writing documents in prescribed formats and presenting information.
• Capability to follow complex, multi‑step written and oral instructions.
• Knowledge of age‑appropriate activities, business telephone etiquette and proper grammar and punctuation.

Required skills

• Basic mathematical skills for routine calculations.
• Operation of office telephone systems and call‑screening procedures.
• Accurate record‑keeping and confidential file management.
• Effective communication with students, parents and staff.