Executive Assistant – AI & Business Operations

About the role

We are a fast‑moving startup seeking an Executive Assistant to work directly with the CEO. The role is fully remote and combines traditional executive support with practical AI‑driven workflow automation across HR, finance, IT and marketing.

Key responsibilities

• Translate the CEO’s priorities into actionable plans with clear owners, deadlines and follow‑up.
• Maintain an overview of ongoing initiatives, flag dependencies, delays or decisions early.
• Coordinate work across the startup team, external partners and service providers.
• Prepare concise research, meeting briefs, comparisons and recommendations to support decisions.
• Organise meetings, correspondence and schedules, capturing decisions and ensuring actions are completed.
• Support HR, finance, marketing and IT operations through recruitment coordination, invoice handling, asset management and access requests.
• Organise and improve the use of Microsoft 365, connecting tools with AI skills while respecting confidentiality.
• Create, adapt and maintain reusable AI skills and workflows for research, reporting and operational coordination, checking outputs for accuracy.

Required profile

• Experience in executive assistance, business operations or project coordination with substantial ownership.
• Working understanding of HR, finance, IT and marketing to ask informed questions and know when to involve specialists.
• Strong prioritisation, follow‑through and ability to manage multiple workstreams without constant reminders.
• Clear written and verbal communication in English and sound judgement about confidentiality.
• Resilience and adaptability in a startup environment with changing priorities and high workload.

Required skills

• Microsoft 365 suite – Outlook, Teams, SharePoint, OneDrive, Excel, Word, PowerPoint.
• Advanced Excel for operational overviews, reconciliation and reporting.
• Power Automate, Microsoft Copilot and Copilot Studio for building automations and AI assistants.
• Practical experience creating reusable AI skills and integrating them with Microsoft tools.

What we offer

• Close collaboration with the CEO and visibility across the startup.
• Meaningful ownership of operational work and process improvements.
• A fully remote working arrangement with monthly compensation in USD.