Executive Assistant

About the role

The Executive Assistant provides high‑level administrative and coordination support to the Senior Manager, ensuring effective leadership, governance, and stakeholder engagement within the TVET Council.

Key responsibilities

• Manage the Senior Manager’s calendar, schedule appointments, meetings and travel arrangements, both domestic and international.
• Coordinate meeting logistics, prepare briefing materials, agendas, minutes and follow‑up action plans.
• Act as first point of contact for internal and external stakeholders, handling communications, drafting correspondence and maintaining confidentiality.
• Maintain organized digital and physical filing systems, monitor institutional deadlines and compile reports.
• Liaise with senior officials, donors, government agencies and Council members, representing the Senior Manager’s office professionally.
• Supervise support staff (driver, office attendant), coach and mentor their performance.

Required profile

• Bachelor’s degree in Public Administration, Business Administration, Office Management or related field; postgraduate qualification is an advantage.
• At least 3 years of progressive executive support experience, preferably in a public institution or similar environment.
• Proven experience supervising support staff and handling sensitive information with discretion.
• Strong knowledge of governance procedures, protocol and records management.

Required skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Excellent written and verbal communication for drafting official documents, briefs and reports.
• Ability to prioritize tasks, manage competing demands and meet tight deadlines.