Executive Assistant

About the role

CIC Insurance Group is hiring a full-time Executive Assistant in Kampala, reporting to the Managing Director. The role provides high-level administrative, strategic and operational support, covering executive schedules, board and management meetings, reports and presentations, and the efficient running of the Executive Office with strict confidentiality.

Key responsibilities

• Manage the MD's calendar, appointments, meetings, travel and daily schedule, and draft and coordinate correspondence and executive documents.
• Act as the main liaison between the MD and internal and external stakeholders, building professional relationships with Board members, senior management, clients, partners and regulators.
• Plan and run Management, Board and staff meetings, prepare agendas and briefing materials, attend meetings, take minutes and track resolutions and action points.
• Prepare, review and proofread management reports, presentations and board papers, and consolidate departmental reports, budgets and plans for senior management.
• Research and analyse special assignments and strategic initiatives, monitor their progress, follow up outstanding actions and escalate issues to the MD.
• Support the MD and senior management with cross-functional coordination, executive events and workshops, and adhere to office protocols.

Required profile

• Bachelor's degree in social sciences, Business Administration or a related discipline.
• Minimum of 2 years' experience as an Executive Assistant, in office administration or a similar role.
• Strong written and verbal communication, planning and organisational skills, attention to detail and discretion with confidential information.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Report writing, presentation preparation and research