Health Records Clerk (Permanent Part-Time)

About the role

The Health Records Clerk provides essential clerical support for patient chart maintenance at Manitoulin Health Centre. This permanent part‑time position ensures that admission, discharge, and outpatient records are accurately processed, scanned, and archived in the electronic medical record system.

Key responsibilities

• Locate and deliver patient charts to inpatient units based on daily admission registers.
• Process inpatient discharges: assemble records, scan to eChart/EMR, identify deficiencies, issue ICR notices, and abstract data into Med2020 WinRecs.
• Analyze outpatient records, issue ICR deficiencies, scan to eChart/EMR, and finalize records after physician corrections.
• Maintain Meditech Expanse charts, assist with death chart reviews, and support month‑end statistics and CIHI submissions.
• Perform reception duties, respond to clinician and external requests, and provide switchboard and registration coverage as needed.
• Review, index, file, and prepare charts for destruction in accordance with record retention policies.

Required profile

• Proficiency in medical records handling and knowledge of PHIPA and the Public Hospitals Act.
• Typing speed of at least 50 wpm.
• Ability to work collaboratively in a hospital environment and follow safety and emergency procedures.

Required skills

• Microsoft Office (including Excel)
• Meditech ADM, Meditech MRI, Meditech SCA
• Electronic Medical Record (EMR) systems
• Policy & Procedures platform and Learning Management System
• Med2020 WinRecs abstracting standards