Community Finance & Administrative Officer

About the role

The Community Finance & Administrative Officer supports the community’s financial operations and administrative processes, ensuring accurate budgeting, procurement and record‑keeping in line with central office policies.

Key responsibilities

• Prepare and submit the community’s monthly expense requisition form, categorising items such as supplier‑based goods, fuel, perishable items and stipends, and obtain Community Manager approval.
• Coordinate with the Central Office on requisition status, delivery dates and urgent community needs, and communicate the approved budget to entity managers.
• Inspect all delivered goods against purchase orders and delivery notes, sign delivery notes and report any discrepancies within 24 hours.
• Record receipt of goods in the community’s books of accounts immediately, ensuring each entry includes reference, date, description and value.
• Manage cash expense withdrawals, ensure all cash expenses are completed by month‑end and return unspent funds to the community account.
• Identify, evaluate and maintain a pool of suitable vendors, gathering required documentation for inclusion in the approved vendor list.

Required profile

• Mid‑level experience (minimum 2 years) in finance, procurement or administrative roles, preferably within NGOs or community projects.
• Strong understanding of expense requisition, procurement procedures and vendor management.
• Excellent attention to detail and ability to maintain accurate financial records.
• Effective communication skills for liaising with the Central Office and community managers.

Required skills

• Proficiency in basic accounting and record‑keeping practices.
• Familiarity with procurement and vendor assessment processes.